Recommend Library Materials for Purchase

Purchase Recommendation Form

Collection Development and Acquisition Policies:

Library materials are selected and acquired based on collection management principles that support teaching at Saint Michael's College, with priority given toward purchasing information resources for students and support materials for faculty class preparation. The Library acquires materials in a variety of formats, including print materials (books, periodicals, maps),  streaming and DVD video, streaming and CD audio recordings, full text databases and electronic indexes. These materials may be housed in the Library, or available on the network and the Internet.

Library Liaisons
How to Submit an Order 
Acquisitions Time Frames
Notification 
Textbooks
Multiple copies, Class sets, Reserves
Periodical Subscriptions
Keep Us Informed
Special Collections

 

Library Liaisons
At Saint Michael's College, each department and/or subject area has a library representative who collaborates with faculty and instructors regarding library materials and services. Library liaisons have several key activities and responsibilities including working with faculty regarding library services, book and materials selection, collection evaluation and planning, and instruction. The list of librarians who serve as liaisons is available at Library Liaisons. If you need assistance in identifying your liaison, please contact Laura Crain, Associate Director for Collection Services.

How to Submit an Order
You can recommend materials (books, periodical subscriptions, electronic indexes and databases, videos, etc.) in a number of ways:

You may submit requests in what ever way is most convenient for you: by using our web form, by phone call, by email, by sending us a book review or Web printout, a bibliography, a page from a newspaper, handwritten, etc.

Orders marked RUSH and PERSONAL HOLD: Once an item is received and cataloged, the requestor will be notified and the item will be held at Circulation Desk.

Resources are limited, therefore we need guidance from you on the priority of materials you are requesting. We ask that you give a priority rating for each of your purchase requests as follows:

1) Essential
2) Important
3) Useful

If there are questions about your orders, either your liaison or the Acquisitions Department will contact you.

Acquisitions Time Frames
The following are general guidelines for the time needed for an order to be placed, received, and fully processed. If there is a time frame within which an item is needed, please include that information with the request. We use the quickest and most cost-effective means possible to order materials, including amazon.com and Web-based out-of-print sources.

We will do our best to fill every order within the time frame requested, however we appreciate your patience with variables outside our control, such as availability of an item, shipping times and budget constraints.

If funds are available, a request placed by April 15 will be charged to the current fiscal year. Requests placed after April 15 will be held until after the end of the fiscal year cutoff (June 30) and charged to the new fiscal year.

Domestic books, videos, DVDs, etc.: Rush, Reserve, and Personal Hold orders generally take 2 weeks or less; regular orders take from 2 weeks to several months. Items from very small publishers and backordered titles will be among those orders that take longest.

Foreign books, videos, etc.: Rush and reserve orders generally take 2-6 weeks; regular orders may take several months. Once again items from very small publishers and backordered titles will be among those orders that take longest.

Out-of-print material: Occasionally we cannot find a vendor. Any help with locating a source for an out-of-print item will be greatly appreciated.

Notification
Orders marked RUSH and PERSONAL HOLD: Once an item is received and cataloged, the requestor will be notified and the item will be held at Circulation Desk.

We do not send out notices when regular, reserve, or standing order items arrive.

Because of the volume of requests received, the Library does not return original ordering materials (publisher's catalogs, flyers, etc.) to the requestor. We will contact you if we are unable to acquire the materials you requested. NOTE: We advise you to keep your own copies of your orders (before you submit them to the Library) in the event that you need to refer to them in the future.

Textbooks
Since it is the purpose of the library collection to supplement the curriculum, textbooks adopted for class use are not normally purchased. Exceptions are those considered “classics” in their fields.

Multiple copies, Class sets, Reserves
The Library and the Language Learning Resource Center do not purchase class sets (multiple copies of books/textbooks).

If a book is requested for reserve for a class with more than 30 students, a second copy will be purchased at the request of the professor.

Periodical Subscriptions
Due to escalating serials prices, and an annual inflation rate of between 9-11% on periodical subscriptions, the library is able to add new subscriptions only after undertaking a review of all periodicals in a given subject area.

Please see the Library's New Subscriptions Policy for information on how decisions are made regarding new subscriptions to individual periodical titles.

Keep Us Informed
It is also helpful for the liaisons to have a general sense of your needs and interests. They can direct information of interest to you about new publications and they can monitor major information sources in these areas. Feel free to let your liaison know:

  • your areas of interest and specialization
  • current courses you teach or plan to teach
  • favorite publishers or authors
  • suggestions for materials to support students taking your classes or using your services
  • information about trends in your subject area

If you feel there are notable gaps in the collection, or important sources that we lack, please contact your library liaison or Laura Crain.

Special Collections
The Special Collections Room of the Library includes books written by faculty, staff and alumni. We invite you to send your liaison a bibliography of your published works, so that we may acquire books not currently in our collection.

Please refer questions and comments to:

Laura Crain
Associate Director for Collection Services
lcrain@smcvt.edu
654-2388

Maintained by Laura Crain