Check Request Policy
Usa a Request for Payment form to:
- pay for goods or services which require that a check be enclosed
- pay vendors that will not accept your/your department purchasing card
- reimburse an individual for college-related expenditures
- pay an independent contractor for goods or services.
Do not use a Request for Payment form to pay invoices for goods or services originally ordered with a Purchase Order as this will not release the encumbrance. Simply mark "OK to pay" on the invoice, sign it and forward it to the Accounts Payable department, Salmon Hall - Room 102 or SMC Box 261.
Checks are processed on Wednesdays. Important - please:
- Submit completed, signed Request for Payment forms along with substantiating paperwork at least ten days prior to the next scheduled check process date to the Accounts Payable department, Salmon Hall - Room 102, SMC Box 261.
- Include a copy for our files of any paperwork that is to be included with the check.
When paying an individual for goods or services, you must ensure they have completed and signed a W-9 tax form. Include this form with the Request for Payment form. This is required by the IRS before payment can be made to the individual.
Contact the Human Resources department regarding paying:
- someone who is not a US Citizen
- a College employee or workstudy student for goods or services outside their employment.