Academic Enrichment Funds (AEF)

Send an AEF Request Form for funding to Tara Arcury, Assistant to the Dean of the College (use one form per event).

Fall semester deadline: September 6
Spring semester deadline: January 24

Response from the Dean of the College will follow shortly after the deadline dates.
 
Examples for funding request:

  • Refreshments/inexpensive dinners in conjunction with classroom events, such as: on-campus film screening, student presentations, faculty guided study sessions, etc.
  • Small stipends for visiting speakers (*see important deadlines and instructions below).
  • Field trips related to the course.
  • Dinners for the class in the home of the professor.

Submit itemized receipts to the Dean's office for reimbursement.  

Important notes:

  • Sales tax is not reimbursable. Tax Exemption forms are available to be used when you make your purchases.
  • Funds are only appropriated for events connected to a classroom experience.
  • Restaurant meals, gifts and prizes are not included in this funding.
  • For requests involving performances, field trips, and other special activities, it is strongly advised that students be asked to contribute some portion towards the expense to ensure student investment in the activity.
  • Do not charge any expenses to your department budget that you want the AEF to cover. The AEF is set up to reimburse individuals directly rather than through transfers to department accounts.

*Visiting Speakers: To ensure payment for your speaker (after you have received approval for funding from the Dean) you will need to submit a completed Professional Services Contract and a W-9 tax form at least four weeks prior to their speaking date. Please note the Professional Services contract needs to include written documentation of the stipend agreement. So even if you’ve made an oral agreement over the phone or in-person with the speaker, please follow up with an email or letter. You must submit a copy of that email or letter along with the contract and W-9 form. If the speaker you want to invite is a Foreign National (including Canadians), you must contact Brenda Rousselle (x2657) before making honoraria requests. There are particular rules that must be adhered to otherwise payment could be delayed or denied.