Policies - Facilities

Routine Maintenance
This can range from replacing a light bulb to installing new shelving.  Send an e-mail to the Executive Assistant to the Director of LIS (Tina Ryan - tryan@smcvt.edu) which includes the room number or general location, and a detailed description of the problem.

Non-emergency Situations
Some problems, although not life-threatening, may need prompt attention (minor leaks or spills that need custodial services).  Call the Executive Assistant (x2629) who will contact Facilities.  If the Executive Assistant cannot be reached, or if these problems occur during the evening or weekend, call the switchboard directly (dial ‘0’) and send a follow-up email to both the Executive Assistant and the Director of LIS with a detailed account of the problem and resolution.

Water in the Library

  1. Call the Executive Assistant (Tina Ryan @ 2629)
  2. For a ceiling leak, drape affected materials with plastic tarps (located in Disaster Supply Closet -- Library Room 125) immediately
  3. For water on the floor, remove any materials or furniture from the area that may become damaged
  4. Send a follow-up email to both the Director of LIS and Executive Assistant with a detailed account of the problem and any action taken

Water in Archives (if you hear the Water Alarm)

  1. Contact Archivist (Liz Scott, x2540, escott@smcvt.edu) to let her know the alarm is sounding.  If Archivist is not available, enter the archives.  You will need a master key.  If no one is available who has a Master key, call Security to let you in.

  2. Turn off alarm.  It is located on the floor on the far side of the HVAC unit, on the same wall as copier.  Lift it up and disconnect the battery.

  3. If no water is visible, check around and under the HVAC unit.  If you still do not see any water, send an email to the Archivist that the alarm was disconnected.

  4. If water is visible, inform the Executive Assistant (Tina Ryan) who will contact Facilities.  If she is not available, call the switchboard and report that the HVAC unit is leaking and that it needs an emergency shut-off.

  5. If the water level is high, or if water has spread to the stacks, refer to the LIS Disaster plan, page 12.

Power Outage

  1. Call the Executive Assistant (Tina Ryan @ 2629)
  2. The generator should provide some basic power
  3. Use flashlights (located in each Dept.)
  4. Contact a Library administrator from the phone list below to determine whether to close the Library
  5. Send a follow-up email to both the Director of LIS and the Executive Assistant with a detailed account of the problem and any action taken

Emergency Situations - Refer to the Durick Library Emergency Chart,

 

Maintained by:  Tina M. Ryan