Frequently Asked Questions

Saint Michael’s College is committed to the health and wellbeing of our community and is closely monitoring the ongoing developments related to COVID-19 (coronavirus). We will continue to update the community regularly to keep you informed of additional measures. These questions are being updated regularly and we will continue to post updates to answers as they become available.

Is the College closed? 

  • The Saint Michael’s campus remains open. In order to facilitate social distancing and protect the community, some of our offices and services are operating differently. Below is a list of how different offices are prepared to serve the needs of students, faculty, staff and the greateer community:
    • Student Financial Services – The Student Financial Services team is working remotely, so while unavailable by phone or in person, we are always committed to serving you. Be assured that we are actively monitoring email. Please send your questions to finaid@smcvt.edu.
    • Campus Store (Bookstore) – Beginning March 18, the Campus Store has shifted to reduced hours from 9:00 – 12:00. These hours may be reduced further as necessary.
    • Mailroom – The Mailroom remains open from 9 a.m. to noon, Monday-Friday.

What is the College doing to protect the community? 

  • All events and college-sponsored travel has been cancelled. We have done this as an effort to practice social distancing and reduce the risk of spreading COVID-19 (coronavirus) among the community. Spring break is being extended and classes will be held online when they resume on March 25th until at least April 13thWe are committed to the health and wellbeing of our community and are closely monitoring the ongoing developments related to COVID-19 (coronavirus). 

How long will classes be online only? 

  • Classes will remain online for the rest of the semester.

Can I attend classes in person if I live nearby? 

  • No. All instruction for both undergraduate and graduate classes will be online.

What are student teachers expected to do during this time? 

  • Student teaching has been canceled by the Saint Michael’s College Education department.

Can I continue my internship during this time? 

  • Students with in-person internships may apply to stay on-campus but they should email housing@smcvt.edu.

Will online classes be at regularly scheduled class time or asynchronous?

  • At least some of your instruction will take place in real time via Zoom or Canvas or Echo 360 in the regular time slots in which classes have been held all semester. Some things will be asynchronous (i.e., assignments whenever you want to complete them before a deadline), but other things may require attendance and participation in real time.

Will tutoring services be available during this time?  

  • Tutoring Services are available to students. See below for options:
    • Research Assistance – Reference Librarian – Email the reference librarians at referencelibrarian@smcvt.edu or call 802.654.2405 (you can leave a voicemail). You can also schedule a research appointment with a subject librarian for a remote consultation via phone, email, or video conferencing.
    • Accessibility Services – If you are a student with a documented learning difference/hindrance and require accommodations, please contact Toni Messuri or Leslie Turner in the Office of Accessibility Services. Appointments can still be scheduled with Toni, available through Zoom.
    • Academic Support – Some attached tutors and writing coaches are available remotely. Check for availability and sign up (as usual) through TutorTrac. We will follow up through email with instructions on how to connect remotely. If you have a current 1:1 tutoring match, this most likely will be able to continue. New 1:1 tutor matches are difficult to make at this time. Questions? Contact Ciaran Gilmore. If you find yourself falling behind or trying to find a routine that works, time management sessions with Heidi St. Peter are available through Zoom as well.
    • Office of the Associate Dean – Tim Mackin and Kimoi Seale are available to discuss academic concerns and difficulty. Appointments can be made with them by emailing Jane Viens.
    • Saint Michael’s Technology Help – Contact Information: 802.654.2020 or ithelp@smcvt.edu

Where are the resources for faculty for online learning?: 

How will grading be handled?

  • From now through April 9th (same as the withdrawal deadline), students will be able to convert their existing courses from normal (A-F) grading to Pass/Fail grading. Course instructors and advisors will be notified when a student exercises this option. The decision to open up the Pass/Fail grading option was made with input from many in our community, and after extensive discussion in Academic Affairs and consultation and support from CEPC. We hope that this will provide flexibility and allay some of anxiety that many are experiencing in these unprecedented and extraordinary times.

Can students take any spring 2020 course Pass/Fail?

  • Yes—core curriculum/LSC, major and minor courses, and electives can all be taken Pass/Fail.

Can any student take a course Pass/Fail?

  • Students pursuing Vermont educational licensure cannot take an Education course Pass/Fail.  While education majors are or will be made aware, consider this in consulting with exploratory students interested in education.

Is there a limit on how many spring 2020 courses students can take Pass/Fail?

  • No—with the exception of students in the honors program (see below).

What grade does a student need to earn a Pass?

  • Any grade for which Saint Michael’s grants course credit, which is a D or higher.

How will graduate and professional schools look at Pass/Fail grades?

  • While graduate institutions likely will have to make exceptions for the spring of 2020, we don’t and probably will not know this for certain.  Students worried about this question should complete the class for a letter grade.

Can students still make the Dean’s List if they take courses Pass/Fail?

  • In order to be eligible for the Dean’s List for the spring 2020 semester, students must be enrolled in at least 8 credits of normally graded (A-F) coursework.

Can students in the Honors Program take courses Pass/Fail?

  • Honors students may take only one course Pass/Fail in the spring 2020 semester.  A student may choose a regular course or an Honors Program course, but the Senior Capstone is not an option for Pass/Fail.

Can students still graduate with Latin Honors if they take courses Pass/Fail? 

  • Yes. Latin Honors (Summa Cum Laude, Magna Cum Laude and Cum Laude) are determined by cumulative GPA at the time of degree completion. Students who take Pass/Fail courses in the spring of 2020 will be considered for Latin Honors based on their cumulative GPA. Courses graded with P will not count toward the GPA.

Will faculty know which students are taking the Pass/Fail option?

  • Yes.  The course instructor and student advisor will both be notified when students complete the online form.

How will faculty enter Pass/Fail grades at the end of the term? 

  • Faculty will enter the grade that the student earned in the course using the normal (A-F) grading scale. Colleague (KnightVision) will convert the regular grade (A-D range) to a P. Failing grades for students taking a course Pass/Fail should be entered as regular F’s.

About COVID-19

What are the symptoms of COVID-19?

  • The most commonly reported symptoms are fever, body aches, a cough and sometimes shortness of breath.

What should I do if I am staying on campus and I have these symptoms?

  • Stay in your room and call the Bergeron Wellness Center for advice. The number is 802.654.2234. If BWC is closed, you can call the Vermont Department of Health at 802.863.7240. You will be able to speak with a Nurse Practitioner or another health care provider and decide what the next steps are for assessing and caring for your illness.

What happens if I do get tested for COVID-19?

  • Once tested, ALL patients are treated as if they are positive for the virus until we have a definite answer otherwise. It can take 1-4 days to get the result. During that time, we will ask that you return to a private room with your own private bathroom on campus. You may already have this, but if you do not we will find one for you. This is done to ensure that you get the best opportunity to heal while keeping others around you safe and healthy.

How will I let others know how I’m doing? How will I get food and other supplies?

  • Your Nurse Practitioner on campus will set up a plan with you which will include recommendations on getting better and caring for your symptoms. You will have deliveries of medicine that may be helpful as well as food and drinks. Every day, several people will be checking in with you via phone or ZOOM – those may be providers from the Department of Health, Residential Life and the Bergeron Wellness Center. If you feel worse, we want to know about it so we can provide next steps with regard to your care.

How long do I need to stay in my private room?

  • If your test is NEGATIVE (or normal), you no longer have to remain in the private room setting. But we do ask that you continue the universally recommended practice of social distancing.
  • If your test is POSITIVE (meaning you have COVID-19), the Vermont Department of Health asks that you remain in your private setting for 14 days from the beginning of your illness. The Department of Health will also work with you to identify possible contacts and who else should be watching for symptoms.

Can I go to my home/permanent residence to recover?

  • You will only be able to travel by personal vehicle and only if you feel well enough to do so. We will give you a mask when you travel so you don’t infect others. You will not be able to take public transportation of any kind. We also ask that you avoid going home if there are medically frail or compromised individuals in your home.

Can I have visitors?

  • We ask that you do not allow any visitors unless it’s medical personnel with proper protective equipment. We all need to prevent the spread of this virus to the rest of the community.

What are essential numbers to know?

  • Bergeron Wellness Center: 802.654.2234
  • Vermont Department of Health: 802.863.7240
  • Emergency: 911

General Health Questions

How can I protect myself and others? 

  • You can reduce the risk of spreading coronaviruse by taking the same steps as you would to prevent infection from the flu and the common cold: 
    • Stay home while you are sick and avoid close contact with others. 
    • Wash hands often with soap and water for a least 20 seconds. Use hand sanitizer, with 60-95% alcohol if water is not available. 
    • Avoid touching your eyes, nose, or mouth with unwashed hands. 
    • Avoid contact with people who are sick. 
    • Cover your mouth and nose with your elbow or a tissue when coughing or sneezing, and immediately dispose of the used tissue. 

How will I be notified if there is a positive case on campus?

  • The Vermont Department of Health does an excellent job tracing any and all possible contacts of an individual who has been diagnosed with COVID-19. They will only start this process once it is confirmed that the person has it. NOTE: we require persons who are awaiting test results to stay in a private room with a private bathroom while they are awaiting results of their testing. That does not confirm that they are necessarily positive.
    Once the Department of Health notifies the college that there is a positive case on campus, we will send out a timely notification. This is not meant to make others worry, but to remain transparent and remind you to practice good social distancing and self-care. If there is a possibility that you have had contact with this individual, the Department of Health will notify you individually and swiftly. As always, you can direct questions around this practice to 2-1-1 or 802.863.7240 (numbers for Vermont Department of Health).

I’m feeling anxious. Who can I talk to? 

  • If a student is feeling anxious, they should check in with themselves to see what might be driving the anxiety.  For some people, getting more and accurate information can be helpful.  For others, their anxiety may be being driven by an information overload, in which case we recommend reducing access to media and social media to help calm the mind and body.  Taking some deep breaths, getting outside for some fresh air, or talking to a friend may help.  
  • The Bergeron Wellness Center continue to remain fully committed to supporting the mental health of our community and will be here for you, regardless of what is happening with COVID-19. Bergeron counseling staff will be available during normal business hours, Monday – Friday, 8:30 – 4:30.  However, all counseling services will be conducted via phone or Zoom, rather than in person – so call in rather than walk in appointments will be available.To make a time to speak with a counselor, call Heidi at 802-654-2234 or email Hbrodtman@smcvt.edu between the hours of 8:30 – 4:30 and she will schedule a time for you.Follow us on Instagram @bergeroncounseling for regular inspiration, online classes/groups, updates, and suggestions that support your mental health. And, of course, if you have an urgent mental health need, call Ulifeline at 1-800-273-TALK, your local crisis services, or 911.We look forward to supporting you as we all navigate this interesting and challenging time in our history.  Please be in touch as needed.
  • For more resources, download Finding Balance with tips for the counseling staff on dealing COVID-19.

I can’t move home. Can I stay on campus? 

  • Yes, there are several exceptions to the closure. Students with individual concerns should email housing@smcvt.edu

Will the dining hall and cafes remain open? 

  • Einstein’s and Cheray Café will be closed.  Alliot Dining Hall will be open with limited hours, limited menu and take out only. 

Do I need to forward my mail? 

  • The Mailroom will remain open and we will continue to receive and send out mail.  We are not forwarding any mail or packages during this break. 

Should I pack up all of my belongings and bring them home? 

  • You do not need to fully move out, but it is a strong recommendation to take home valuables and anything you will need for your personal needs and academics for an extended period of time. 

What happens if campus closes for the semester and students can’t return to campus to get their things? 

  • Student Life will plan accordingly in that event, and again we strongly encourage students to take home all valuables and anything you will need for your personal needs and academics for an extended period of time. Students rooms will be locked and buildings secured, access limited and monitored and Public Safety will be doing regular rounds. 

Commencement

  • Saint Michael’s has made the very difficult decision to postpone Commencement. We will preserve as much as possible of the celebration that recognizes your accomplishments and honors the class of 2020 for another date, ideally in-person. Rest assured also that your degrees will still be conferred on May 10 as originally planned, and that we will mail your diplomas to you. We will watch national developments and work to find a date as soon as possible that will provide the safe and celebratory event that you all deserve.

Note: Student leaders are collecting commencement ideas from the senior class and sharing these with the commencement committee. If you have ideas and suggestions, please be sure to reach out to them:

Dimitrios Stamoulis, Class President:  dstamoulis@mail.smcvt.edu

Arianna Boscia, Class Vice President:  aboscia@mail.smcvt.edu

Katelynn Briere, SGA President:  kbriere@mail.smcvt.edu

Brenna Broderick, SGA Vice President:  bbroderick@mail.smcvt.edu

Should I cancel my on-campus event or meeting? 

  • Yes, effective immediately, all non-essential events and meetings on campus are cancelled until at least April 14. This includes all athletic events, lectures, performances, and other large gatherings.  We will monitor the situation closely and follow health department recommendations as to when we can again host events. 

What is the plan for Commencement? 

  • Saint Michael’s has made the very difficult decision to postpone Commencement. We will preserve as much as possible of the celebration that recognizes your accomplishments and honors the class of 2020 for another date, ideally in-person. Rest assured also that your degrees will still be conferred on May 10 as originally planned, and that we will mail your diplomas to you. We will watch national developments and work to find a date as soon as possible that will provide the safe and celebratory event that you all deserve.

Note: Student leaders are collecting commencement ideas from the senior class and sharing these with the commencement committee. If you have ideas and suggestions, please be sure to reach out to them:

Dimitrios Stamoulis, Class President:  dstamoulis@mail.smcvt.edu

Arianna Boscia, Class Vice President:  aboscia@mail.smcvt.edu

Katelynn Briere, SGA President:  kbriere@mail.smcvt.edu

Brenna Broderick, SGA Vice President:  bbroderick@mail.smcvt.edu

Is everything on campus cancelled? 

  • Yes, everything on campus is cancelled.

Are alumni engagement and Institutional Advancement events canceled?

  • The Office of Institutional Advancement has made the difficult decision to postpone in-person alumni events through April 13 (including all Purple and Gold Day Socials). At this point Reunion (May 28 – May 31) is still scheduled, however we will continue to evaluate this ongoing situation. Any additional postponements or cancellations of future events will be communicated as soon as possible. If you have any questions regarding alumni events please email: OfficeofAlumniandParentRelations@smcvt.edu

If I don’t return to campus, will I receive a refund for my room and board? 

  • We understand the many challenges that Saint Michael’s students are facing due the COVID-19 outbreak and the preventive safety measures being taken. Be assured that students who are not living on campus due to this crisis will receive pro-rated room and board credits on their student accounts. The amount of the credit will be determined at a future date when the extent of the situation is better known. Graduating seniors will receive a pro-rated room and board refund at the end of the school year.

I have Federal Work-Study as part of my financial aid and have a job on campus. Will I be able to earn the remainder of my award this semester?

  • Yes. Beginning with the first day of online learning, March 25, 2020, you should enter your regularly scheduled hours into your timesheet in KnightVision and into your time card on Oracle HCM. If you have more than one job on campus, please contact Renée Davitt, Coordinator of On-Campus Student Employment, with questions about which position is tied to your Federal Work Study award.

(For more information about Federal Student Aid and the Federal Work-Study program, click here: Federal Student Aid.)

  • Please note: Due to our HCM conversion, dual entry is required for the pay periods March 15 – 28 and March 29 – April 11. If dual entry is not complete, your paycheck will not be processed. Not sure how to use Oracle HCM? Contact Renée Davitt at rdavitt@smcvt.edu.

I have Saint Michael’s Student Employment as part of my financial aid and have a job on campus. Will I be able to earn the remainder of my award this semester?

  • While we are holding online classes, you will not be able to work on campus and therefore cannot earn your award. If this creates a financial hardship for you, please contact the Student Financial Services Office by emailing finaid@smcvt.edu.

I have a job on campus that is not part of my financial aid. Will I be able to continue to earn money?

  • While we are holding online classes, you will not be able to work on campus unless you have made arrangements with your manager to work remotely. If this creates a financial hardship for you, please contact the Student Financial Services Office by emailing finaid@smcvt.edu.

I am a student working remotely. How do I submit my time?

  • Beginning with the first day of online learning, March 25, 2020, you should enter the hours you work remotely into your timesheet in KnightVision and into your time card on Oracle HCM.
  • (Please note: with the HCM conversion, dual entry is required for the pay periods March 15 – 28 and March 29 – April 11. If dual entry is not complete, your paycheck will not be processed. Not sure how to use Oracle HCM? Contact Renée Davitt at rdavitt@smcvt.edu.)

Are sports teams still operating?

  • We are shut down athletically from Friday, March 13 until April 14. The Northeast-10 Conference has since followed suit, and now all 14 member institutions are shut down athletically until April 14th.  No practices and no competitions will be held during this time.

Will Fitness facilities be available on campus during this time? 

  • All the athletic facilities will be closed starting Saturday, March 14 and will re-open on April 14th. Facilities will remain open for coaches. 

How will online classes affect international students’ I-20 and visa status? 

  • Visa status will not be affected. The Department of Homeland Security has issued guidance so that students with F1 and M1 visas may remain in the United States and take online courses during the Coronavirus crisis without violating their visa status. Contact mholzman@smcvt.edu with additional questions. 

What should I do to prepare to travel home? 

  • You should be prepared for the possibility that you will not be able to return before the end of the semester. Be sure to bring all your learning materials, including laptop computer, textbook and notebooks with you. We recommend packing up your personal items and leaving them in your room for us to make arrangements to place them in storage until next fall. We will not do so without informing you. If you haven’t already, write Mholzman@smcvt.edu to tell us where you will be spending spring break and after. When you’re at home, check your smcvt email regularly for updates. 

What if I can’t leave campus or go home? 

I’m an international scholar, and I’m concerned my work is affected by the University’s announcement. What should I do? 

  • Contact your advisor at Saint Michael’s College. You should also contact your sponsoring organization, if you have one. 

Will the admitted student open houses still be taking place as scheduled?

  • Saint Michael’s College has cancelled all public events until at least April 14, and these include admitted student open houses on March 28 and April 4. The Admission Office is hard at work putting together a virtual admitted student experience to replace the two on-campus events currently impacted. In addition, both the April 18 and April 20 admitted student events are accepting registrations and will occur as planned if public events resume on April 14. We recognize the disappointment you may feel in response to this situation, as we share in those feelings. In addition to the virtual admitted student experience which will be taking registrations soon, your admission counselor is available to connect through email, telephone, and video chat, and the office can be reached by calling +1 (802) 654-3000.

Am I still welcome to come on campus to take a tour?

Can I travel internationally on a Saint Michael’s-related trip? 

  • No, all St. Mike’s sponsored trips have been canceled until April 14th. This includes all MOVE service trips, athletic trips and academic study trips. 

Should I travel abroad for a personal trip? 

I’m currently abroad. Should I leave? 

  • Students studying abroad should adhere to the guidelines and recommendations of their host providers. The Study Abroad Office is in direct communication with these students and their families. 

Is it ok to travel within the U.S.? 

Are visitors allowed on campus? 

  • The Campus is not closed, however all events have been cancelled and we are recommending that any meetings should be held remotely when possible.

Is the Early Learning Center(ELC) Open?

  • As per the direction of Governor Scott, the ELC is closed as of March 18th.

When will the ELC  re-open?

  • At this time we are unsure when the ELC will be able to re-open. We will follow Governor Scott’s mandate as long as Saint Michael’s College allows us to, and the necessary staff are available. We encourage families to participate in the online activities and virtual meetups that are being scheduled by the ELC staff and families.

Will the admitted student open houses still be taking place as scheduled?

  • Saint Michael’s College has cancelled all public events until at least April 14, and these include admitted student open houses on March 28 and April 4. The Admission Office is hard at work putting together a virtual admitted student experience to replace the two on-campus events currently impacted. In addition, both the April 18 and April 20 admitted student events are accepting registrations and will occur as planned if public events resume on April 14. We recognize the disappointment you may feel in response to this situation, as we share in those feelings. In addition to the virtual admitted student experience which will be taking registrations soon, your admission counselor is available to connect through email, telephone, and video chat, and the office can be reached by calling +1 (802) 654-3000.

Am I still welcome to come on campus to take a tour?

Are visitors allowed to be on campus for Mass? 

  • With the latest recommendations of the CDC in fighting COVID-19, the Society of Saint Edmund has suspended all liturgical celebrations in the College Chapel immediately until further notice. All Daily Masses and Sunday Masses are suspended as of March 16, 2020.