Frequently Asked Questions

Saint Michael’s College is committed to the health and wellbeing of our community and is closely monitoring the ongoing developments related to COVID-19 (coronavirus). We will continue to update the community regularly to keep you informed of additional measures. These questions are being updated regularly and we will continue to post updates to answers as they become available.

Last updated June 11, 2020

When the Fall 2020 semester start?

  • The proposed changes to the Fall 2020 Academic Calendar (subject to approval from the Governor of the State of Vermont and subject to continued monitoring of COVID-19) are as follows:
    • Early start—classes would begin on August 17, which is two weeks before classes would normally have started. This will mean earlier move-in dates, and we will communicate the details after we have coordinated plans with the State and other colleges in the area.
    • Early end—on Tuesday, November 24 in-person classes would end, and students would go home for the Thanksgiving holiday. Finals would be conducted that following week, remotely. Students would return to campus after Christmas break. This return date has not yet been established.
    • Modified October break—in order to minimize the risk of community members bringing the virus to campus from other places, our traditional multi-day mid-semester break, where students typically would leave campus, will not happen this fall. Instead, we are planning for two or more mid-week respite days with no classes, but we will ask that students not travel far from campus on those days.
    • Some evening and/or Saturday classes—this may be required to ensure that each of your courses is able to cover the required material and requisite number of hours.
    • Flexibility of teaching methods—we will be working to accommodate students who may need to isolate for a period and participate in their classes remotely.

What is the CARES Act?

  • The federal CARES (Coronavirus Aid, Relief, and Economic Security) Act is intended to help students by providing emergency grants for expenses related to the disruption of campus operations due to coronavirus. The funds are for students – to help with eligible expenses related to the cost of attendance such as food, housing, course materials, technology, health care, and childcare.

How much funding was allocated to Saint Michael’s College?

  • Allocation of the federal CARES Act funding to higher education institutions was based on total enrollment and the ratio of Federal Pell Grant recipients to total enrollment. Saint Michael’s College has signed and returned the Certification and Agreement form to receive our federal allocation of $593,400.

Am I eligible?

  • We anticipate there are approximately 1100 Saint Michael’s College students eligible to receive these funds according to government guidelines. Your eligibility will be determined solely based on the results of your 2019-2020 FAFSA and the criteria below. If you have filed a FAFSA, no additional application is required. If you have not filed a FAFSA, but wish to be considered for CARES funds, you must file a 2019-2020 FAFSA as soon as possible.  We will continue to offer funds until fully expended.
  • CARES relief funds are not financial aid and acceptance of other federal, state, or institutional funds is not required in order to receive CARES relief funds. To be eligible to receive the funds, you must have incurred expenses directly related to the disruption of campus operations due to coronavirus. You must also meet all federal student financial aid criteria, as determined through the FAFSA, including the following:
    • Be enrolled in a degree or certificate program in the Spring 2020 term, at the time of the campus closing.
    • Have Selective Service registration verified.
    • Have Social Security Number verified.
    • Be making satisfactory academic progress, according to SMC’s policy.
    • Not owe an overpayment on federal student aid.
    • Not be in default on a federal student loan.
    • Be A U.S. citizen or national, permanent resident, or other eligible noncitizen.
    • Have returned fraudulently obtained federal student aid if convicted of or pled guilty or no contest to charges.
    • Not have fraudulently received federal student loans in excess of annual or aggregate limits.
    • Have repaid federal student loan amounts in excess of annual or aggregate limits if obtained inadvertently.
    • Not have a federal or state conviction for drug possession or sale.

How much will eligible students receive?

  • We are now putting the processes in place to distribute the funds according to federal guidelines and mandates.
  • Colleges and universities have been encouraged by the federal government to prioritize students with the greatest need. To adhere to that guidance, Saint Michael’s College will distribute the funds to eligible students as outlined below:
  • Amounts will be based on a student’s Expected Family Contribution (EFC), as reported on the FAFSA.
    • Students with an EFC under $10,000:                    $450-$850
    • Students with an EFC of $10,000 to 25,000:            $300-$450
    • Students with an EFC greater than $25,000:          $0-$300

What steps do I need to take to receive my allocated funds?

  • Confirm your permanent address right away. The funds will be sent to the permanent address we have on file for you.
    1. Please check the address we have on file in KnightVision. Just go to WebAdvisor for Students, then click on “Academic Profile”, then “My Profile”.
    2. If your permanent address has changed, please submit the online Request for Change of Address form.
    3. If you are living on campus when the funds disburse, they will be sent to you on campus. There is no need to change your address.
  • If you filed a 2019-2020 FAFSA, you do not need to submit a new application. You will be considered automatically for the CARES funds.

When will I receive my CARES Act funds?

  • If Saint Michael’s has a 2019-2020 FAFSA on file for you, it will take approximately two to three weeks to receive CARES Act funds. The College expects to release its first disbursements by late June or July. Upon receiving a disbursement, you will be required to attest that you have incurred expenses related to COVID-19.
  • If you file a new 2019-2020 FAFSA, the Department of Education typically takes up to three days to process it and send a report to Saint Michael’s. Once we receive that report, we can determine CARES funds eligibility and make a disbursement in two to three weeks.

My family’s financial situation has changed, and I’m concerned about paying my tuition. Can the CARES Act help?

  • The CARES Act funds are a federal government grant, intended to help with the immediate impact of disruption of campus operations (e.g.: extra trip to campus, upgrading wifi at home to take online classes, etc.). This money is separate from your Saint Michael’s College financial aid. Regardless of your eligibility for the CARES Act, if you are struggling with your upcoming tuition, or an outstanding bill, please reach out to our Student Financial Services team at FinAid@smcvt.edu.

If I do not qualify for financial aid, can I still qualify for CARES Act funds?

  • If you incurred unexpected expenses due to disruption of campus operations, you may be eligible for CARES Act funds. You will still need to complete a 2019-2020 FAFSA. By doing so you are indicating that you believe you are eligible for a disbursement due to immediate impact of disruption of campus operations (e.g.: extra trip to campus, upgraded wifi at home to take online classes, etc.).

Who can I contact if I have additional questions?

  • Please send CARES Act questions to our designated inbox: SMCares@smcvt.edu.
  • The CARES Act funds are a federal government grant and are separate from your Saint Michael’s College financial aid. Regardless of your eligibility for the CARES Act, if you are struggling with your upcoming tuition, or an outstanding bill, please reach out to our Student Financial Services team at FinAid@smcvt.edu.

Is the College closed due to COVID-19? 

  • The Saint Michael’s campus remains open. In order to facilitate social distancing and protect the community, some of our offices and services are operating differently. Below is a list of how different offices are prepared to serve the needs of students, faculty, staff and the greater community:
    • Student Financial Services – The Student Financial Services team is working remotely, so while unavailable by phone or in person, we are always committed to serving you. Be assured that we are actively monitoring email. Please send your questions to finaid@smcvt.edu.
    • Campus Store (Bookstore) – Beginning March 18, the Campus Store has shifted to reduced hours from 9:00 – 12:00. These hours may be reduced further as necessary.
    • Mailroom – The Mailroom remains open from 9 a.m. to noon, Monday-Friday.
    • Farm – The farm is minimally operational under reduced staffing to continue preparations for the growing season and the Fall semester. Like all farms in VT, they have evolved their food safety protocol with enhanced sanitization, health, hygiene and precautionary measures. It can be found here.

What is the College doing to protect the community? 

  • All events and college-sponsored travel has been cancelled. We have done this as an effort to practice social distancing and reduce the risk of spreading COVID-19 (coronavirus) among the community. Spring break is being extended and classes will be held online when they resume on March 25th until at least April 13thWe are committed to the health and wellbeing of our community and are closely monitoring the ongoing developments related to COVID-19 (coronavirus). 

How long will classes be online only? 

  • Classes will remain online for the rest of the semester.

Can I attend classes in person if I live nearby? 

  • No. All instruction for both undergraduate and graduate classes will be online.

What are student teachers expected to do during this time? 

  • Student teaching has been canceled by the Saint Michael’s College Education department.

Can I continue my internship during this time? 

  • Students with in-person internships may apply to stay on-campus but they should email housing@smcvt.edu.

Will online classes be at regularly scheduled class time or asynchronous?

  • At least some of your instruction will take place in real time via Zoom or Canvas or Echo 360 in the regular time slots in which classes have been held all semester. Some things will be asynchronous (i.e., assignments whenever you want to complete them before a deadline), but other things may require attendance and participation in real time.

Will tutoring services be available during this time?  

  • Tutoring Services are available to students. See below for options:
    • Research Assistance – Reference Librarian – Email the reference librarians at referencelibrarian@smcvt.edu or call 802.654.2405 (you can leave a voicemail). You can also schedule a research appointment with a subject librarian for a remote consultation via phone, email, or video conferencing.
    • Accessibility Services – If you are a student with a documented learning difference/hindrance and require accommodations, please contact Toni Messuri or Leslie Turner in the Office of Accessibility Services. Appointments can still be scheduled with Toni, available through Zoom.
    • Academic Support – Some attached tutors and writing coaches are available remotely. Check for availability and sign up (as usual) through TutorTrac. We will follow up through email with instructions on how to connect remotely. If you have a current 1:1 tutoring match, this most likely will be able to continue. New 1:1 tutor matches are difficult to make at this time. Questions? Contact Ciaran Gilmore. If you find yourself falling behind or trying to find a routine that works, time management sessions with Heidi St. Peter are available through Zoom as well.
    • Office of the Associate Dean – Tim Mackin and Kimoi Seale are available to discuss academic concerns and difficulty. Appointments can be made with them by emailing Jane Viens.
    • Saint Michael’s Technology Help – Contact Information: 802.654.2020 or ithelp@smcvt.edu

Where are the resources for faculty for online learning?: 

How will grading be handled?

  • From now through April 9th (same as the withdrawal deadline), students will be able to convert their existing courses from normal (A-F) grading to Pass/Fail grading. Course instructors and advisors will be notified when a student exercises this option. The decision to open up the Pass/Fail grading option was made with input from many in our community, and after extensive discussion in Academic Affairs and consultation and support from CEPC. We hope that this will provide flexibility and allay some of anxiety that many are experiencing in these unprecedented and extraordinary times.

What is Pass/NoPass?

  • As long as you pass the course—i.e. earn a D or higher—you would receive full credit for a course but no letter grade. Instead, you will receive a “P” on your transcript, and the grade will not be factored into your GPA. A grade of NP does not earn course credits, and the course will not be applicable toward any requirements. But the course will not factor into your major, minor, or overall GPA. There will be no F grades for the Spring 2020 semester.

Can students take any spring 2020 course Pass/Fail?

  • Yes—core curriculum/LSC, major and minor courses, and electives can all be taken Pass/No Pass.

Can any student take a course Pass/Fail?

  • Students pursuing Vermont educational licensure cannot take an Education course Pass/No Pass. Exploratory majors considering an Education major should take Education courses for a letter grade.

Is there a limit on how many spring 2020 courses students can take Pass/Fail?

  • No—with the exception of students in the honors program (see below).

What grade does a student need to earn a Pass?

  • As stated above, any grade for which Saint Michael’s grants course credit, which is a D or higher.

How do I change a course to Pass/NoPass?

What is the deadline for deciding?

  • Tuesday May 12th at 12pm. This is after you have received your final grades.

What if I already filled out a Pass/Fail form?

  • We will process your request beginning on the 12th unless you inform us you would like to keep the letter grade. All students will see an A-F letter grade in Knightvision before May 12th. Ps and NPs will only appear in Knightvision and on your transcripts after that time.

How will graduate and professional schools look at Pass/Fail grades?

  • While graduate institutions likely will have to make exceptions for the spring of 2020, we don’t know this for certain. Students worried about this question should consider completing the specific classes for a letter grade and shouldn’t make any decisions without consulting their advisor.

Can students still make the Dean’s List if they take courses Pass/Fail?

  • Yes. In order to be eligible for the Dean’s List for the spring 2020 semester, you must be enrolled in at least 8 credits of normally graded (A-F) coursework.

Can students in the Honors Program take courses Pass/Fail?

  • Honors students may take only one course Pass/No Pass in the spring 2020 semester. A student may choose a regular course or an Honors Program course, but the Senior Capstone is not an option for Pass/No Pass.

Can students still graduate with Latin Honors if they take courses Pass/Fail? 

  • Yes. Latin Honors (Summa Cum Laude, Magna Cum Laude and Cum Laude) are determined by cumulative GPA at the time of degree completion. Students who take Pass/No Pass courses in the spring of 2020 will be considered for Latin Honors based on their cumulative GPA. Courses graded with P will not count toward the GPA.

Will faculty know which students are taking the Pass/Fail option?

  • Yes.  The course instructor and student advisor will both be notified when students complete the online form.

How will faculty enter Pass/Fail grades at the end of the term? 

  • Faculty will enter the grade that the student earned in the course using the normal (A-F) grading scale. Colleague (KnightVision) will convert the regular grade (A-D range) to a P. Failing grades for students taking a course Pass/Fail should be entered as regular F’s.

Are you still offering Accelerated Summer College (ASC) Courses?

Will the Emergency Management for Professionals Certificate be offered this summer and be online?

  • The Emergency Management Course will begin online with the optimism that there can be a time to meet on-campus towards the end of the summer.  However, if need be, it can be completed 100% online.

Are the Graduate Programs (MEd, MAT, TESOL, PSYCH) going to be online?

  • This summer all Graduate Programs  will be offered 100% online. Registration is open now.

Are any of the Saint Michael’s College Purple Knights Athletic Summer Camps going to happen?

  • The Athletic Summer Camps have been cancelled. Due to COVID-19, the College is welcoming students back to campus in early August so we will not be able to accommodate summer camps this year.
Will Saint Michael’s be offering summer language courses this summer?
  • The Accelerated Summer College will be offering an array of courses during the summer. While face-to-face summer language courses have been cancelled, we are in the process of developing some on-line courses for language learners and will have more information soon. Please contact ELP@smcvt.edu for any questions about summer language courses.

About COVID-19

I heard someone on campus has tested positive for COVID-19. Am I at risk to get it?

  • Don’t panic. If someone has tested positive and let their supervisor know, they’ve already been asked to stay home and recover. Know that both the health experts on campus and the Vermont Department of Health have been in touch with the individual and are reaching out to any possible contacts they may have had when they were on campus. If you have not been contacted, consider yourself at low risk. Remember that if you are in contact with another individual who may have been in contact with someone with COVID, you are not considered a contact or someone at risk.

I just got a call and was told I am a contact of someone who has tested positive for COVID-19. What do I do?

  • If you have been contacted by either your supervisor, human resources or the Department of Health, you may have had direct contact with an infected individual. You will be asked to stay home for 14 days since your last interaction with that individual. During that time, you may be asked to monitor your temperature and any other symptoms of COVID-19, such as cough/shortness of breath, GI upset or a loss of taste or smell, or body aches. If you do develop symptoms, call your doctor or healthcare provider immediately for further guidance.

How do I keep myself healthy and minimize my risk for getting COVID-19?

  • Continue to practice all of the same recommended health and safety measures. These include working alone or from home if at all possible. If you absolutely need to come to work, do your work in private spaces or at least 6 feet from others. Visit or check in with your colleagues over ZOOM or by a phone call; not in person!  Wear cloth masks when you do need to interact with others. Wash your hands frequently and avoid touching your face. And, of course, stay home if you feel ill. The CDC’s coronavirus website provides additional information and the latest recommendations: https://www.cdc.gov/coronavirus/2019-ncov/index.html

Should I wear a mask on campus?

  • In order to comply with current state and federal guidelines related to COVID-19 and to keep both our community safe and be good citizens, Saint Michael’s College is instituting the following policy. We ask that ALL members of the Saint Michael’s College community wear a cloth mask to cover your mouth and nose when entering and doing work in campus buildings and around others. Since COVID-19 may be transmitted by someone who does not have symptoms, a mask helps you protect others. Students alone in their residence/room, or employees in their own offices, please use your judgement whether to wear a mask or not in those spaces. If you work in shared offices, where others may also be working or using equipment or facilities in the area (photocopiers, restrooms, etc.), you should wear a cloth mask.
  • PLEASE do not use N95 masks that are greatly needed by our healthcare community and continue to practice social distancing.
  • If you do not have access to a cloth mask, students can find masks available in a basket outside of Student Life in Alliot Hall until supplies run out, and employees may contact Public Safety (802.654.2374 or OfficeofPublicSafety@smcvt.edu). There are a limited number of masks available, so request one only if you otherwise cannot obtain one.
  • CDC information on using and maintaining cloth face masks – https://www.healthvermont.gov/sites/default/files/documents/pdf/COVID-19-VDH-mask-guidance.pdf

What if I’m unable to work because of COVID-19?

  • For regular, benefits eligible employees that are unable to work due to a COVID-19 related reason, you will be expected to use accrued, unused PTO, grandfathered vacation or grandfathered sick leave for the hours you are unable to work. If you do not have a sufficient PTO, vacation or sick balance to cover the time that you are out due to a COVID-19 related reason, we are expanding the typical use of Donated PTO time beyond FMLA eligible leaves and will grant up to 80 hours of Donated PTO time. PTO will continue to accrue when using Donated PTO time. If you would have been working an agreed upon reduced schedule, you will only be responsible to cover the days you would have been working with your own PTO. An employee who is sick or whose family members are sick may be entitled to leave under the FMLA under certain circumstances. This may include the flu where complications arise that create a “serious health condition” as defined by the FMLA. Please reach out to Kendra Smith with any questions.

What are the symptoms of COVID-19?

  • The most commonly reported symptoms are fever, body aches, a cough and sometimes shortness of breath.

What should I do if I am staying on campus and I have these symptoms?

  • Stay in your room and call the Bergeron Wellness Center for advice. The number is 802.654.2234. If BWC is closed, you can call the Vermont Department of Health at 802.863.7240. You will be able to speak with a Nurse Practitioner or another health care provider and decide what the next steps are for assessing and caring for your illness.

What happens if I do get tested for COVID-19?

  • Once tested, ALL patients are treated as if they are positive for the virus until we have a definite answer otherwise. It can take 1-4 days to get the result. During that time, we will ask that you return to a private room with your own private bathroom on campus. You may already have this, but if you do not we will find one for you. This is done to ensure that you get the best opportunity to heal while keeping others around you safe and healthy.

How will I let others know how I’m doing? How will I get food and other supplies?

  • Your Nurse Practitioner on campus will set up a plan with you which will include recommendations on getting better and caring for your symptoms. You will have deliveries of medicine that may be helpful as well as food and drinks. Every day, several people will be checking in with you via phone or ZOOM – those may be providers from the Department of Health, Residential Life and the Bergeron Wellness Center. If you feel worse, we want to know about it so we can provide next steps with regard to your care.

How long do I need to stay in my private room?

  • If your test is NEGATIVE (or normal), you no longer have to remain in the private room setting. But we do ask that you continue the universally recommended practice of social distancing.
  • If your test is POSITIVE (meaning you have COVID-19), the Vermont Department of Health asks that you remain in your private setting for 14 days from the beginning of your illness. The Department of Health will also work with you to identify possible contacts and who else should be watching for symptoms.

Can I go to my home/permanent residence to recover?

  • You will only be able to travel by personal vehicle and only if you feel well enough to do so. We will give you a mask when you travel so you don’t infect others. You will not be able to take public transportation of any kind. We also ask that you avoid going home if there are medically frail or compromised individuals in your home.

Can I have visitors?

  • We ask that you do not allow any visitors unless it’s medical personnel with proper protective equipment. We all need to prevent the spread of this virus to the rest of the community.

What are essential numbers to know?

  • Bergeron Wellness Center: 802.654.2234
  • Vermont Department of Health: 802.863.7240
  • Emergency: 911

General Health Questions

How can I protect myself and others? 

  • You can reduce the risk of spreading coronaviruse by taking the same steps as you would to prevent infection from the flu and the common cold: 
    • Stay home while you are sick and avoid close contact with others. 
    • Wash hands often with soap and water for a least 20 seconds. Use hand sanitizer, with 60-95% alcohol if water is not available. 
    • Avoid touching your eyes, nose, or mouth with unwashed hands. 
    • Avoid contact with people who are sick. 
    • Cover your mouth and nose with your elbow or a tissue when coughing or sneezing, and immediately dispose of the used tissue. 

How will I be notified if there is a positive case on campus?

  • The Vermont Department of Health does an excellent job tracing any and all possible contacts of an individual who has been diagnosed with COVID-19. They will only start this process once it is confirmed that the person has it. NOTE: we require persons who are awaiting test results to stay in a private room with a private bathroom while they are awaiting results of their testing. That does not confirm that they are necessarily positive.
    Once the Department of Health notifies the college that there is a positive case on campus, we will send out a timely notification. This is not meant to make others worry, but to remain transparent and remind you to practice good social distancing and self-care. If there is a possibility that you have had contact with this individual, the Department of Health will notify you individually and swiftly. As always, you can direct questions around this practice to 2-1-1 or 802.863.7240 (numbers for Vermont Department of Health).

I’m feeling anxious. Who can I talk to? 

  • If a student is feeling anxious, they should check in with themselves to see what might be driving the anxiety.  For some people, getting more and accurate information can be helpful.  For others, their anxiety may be being driven by an information overload, in which case we recommend reducing access to media and social media to help calm the mind and body.  Taking some deep breaths, getting outside for some fresh air, or talking to a friend may help.  
  • The Bergeron Wellness Center continue to remain fully committed to supporting the mental health of our community and will be here for you, regardless of what is happening with COVID-19. Bergeron counseling staff will be available during normal business hours, Monday – Friday, 8:30 – 4:30.  However, all counseling services will be conducted via phone or Zoom, rather than in person – so call in rather than walk in appointments will be available.To make a time to speak with a counselor, call Heidi at 802-654-2234 or email Hbrodtman@smcvt.edu between the hours of 8:30 – 4:30 and she will schedule a time for you.Follow us on Instagram @bergeroncounseling for regular inspiration, online classes/groups, updates, and suggestions that support your mental health. And, of course, if you have an urgent mental health need, call Ulifeline at 1-800-273-TALK, your local crisis services, or 911.We look forward to supporting you as we all navigate this interesting and challenging time in our history.  Please be in touch as needed.
  • For more resources, download Finding Balance with tips for the counseling staff on dealing COVID-19.

I can’t move home. Can I stay on campus? 

  • Yes, there are several exceptions to the closure. Students with individual concerns should email housing@smcvt.edu

Will the dining hall and cafes remain open? 

  • Einstein’s and Cheray Café will be closed.  Alliot Dining Hall will be open with limited hours, limited menu and take out only. 

Do I need to forward my mail? 

  • The SMC Mailroom has begun forwarding all first class mail to each student’s home address. There will not be mail in your box or being held for you when you return to campus to clean out your room. You should begin seeing any items arriving for you next week.***Items sent from companies such as AMAZON & Subscription type Services are not forwardable due to their deep discounted shipping rates. These types of parcels are returned to sender. You can reconcile your shipment or reorder on their websites.***

Where can I get information on the move-out process?

  • All information on the move-out process, including the dates you can pick up your belongings, is located here.

Commencement

  • Saint Michael’s has made the very difficult decision to postpone Commencement. We will preserve as much as possible of the celebration that recognizes your accomplishments and honors the class of 2020 for another date, ideally in-person. Rest assured also that your degrees will still be conferred on May 10 as originally planned, and that we will mail your diplomas to you. We will watch national developments and work to find a date as soon as possible that will provide the safe and celebratory event that you all deserve.

Note: Student leaders are collecting commencement ideas from the senior class and sharing these with the commencement committee. If you have ideas and suggestions, please be sure to reach out to them:

Dimitrios Stamoulis, Class President:  dstamoulis@mail.smcvt.edu

Arianna Boscia, Class Vice President:  aboscia@mail.smcvt.edu

Katelynn Briere, SGA President:  kbriere@mail.smcvt.edu

Brenna Broderick, SGA Vice President:  bbroderick@mail.smcvt.edu

Should I cancel my on-campus event or meeting? 

  • Yes, effective immediately, all non-essential events and meetings on campus are cancelled until at least April 14. This includes all athletic events, lectures, performances, and other large gatherings.  We will monitor the situation closely and follow health department recommendations as to when we can again host events. 

What is the plan for Commencement? 

  • Saint Michael’s has made the very difficult decision to postpone Commencement. We will preserve as much as possible of the celebration that recognizes your accomplishments and honors the class of 2020 for another date, ideally in-person. Rest assured also that your degrees will still be conferred on May 10 as originally planned, and that we will mail your diplomas to you. We will watch national developments and work to find a date as soon as possible that will provide the safe and celebratory event that you all deserve.

Note: Student leaders are collecting commencement ideas from the senior class and sharing these with the commencement committee. If you have ideas and suggestions, please be sure to reach out to them:

Dimitrios Stamoulis, Class President:  dstamoulis@mail.smcvt.edu

Arianna Boscia, Class Vice President:  aboscia@mail.smcvt.edu

Katelynn Briere, SGA President:  kbriere@mail.smcvt.edu

Brenna Broderick, SGA Vice President:  bbroderick@mail.smcvt.edu

Is everything on campus cancelled? 

  • Yes, everything on campus is cancelled.

Are alumni engagement and Institutional Advancement events canceled?

  • The Office of Institutional Advancement has made the difficult decision to postpone in-person alumni events through April 13 (including all Purple and Gold Day Socials). At this point Reunion (May 28 – May 31) is still scheduled, however we will continue to evaluate this ongoing situation. Any additional postponements or cancellations of future events will be communicated as soon as possible. If you have any questions regarding alumni events please email: OfficeofAlumniandParentRelations@smcvt.edu

If I don’t return to campus, will I receive a refund for my room and board?  

The crisis has caused unanticipated financial strain on families as well as on colleges and universities across the country. In our decision-making, our priority is to be transparent in our policies and to place the financial impact of these circumstances on the College, rather than on students and their families. 

  • If you are not graduating this May, you will be issued a credit on your student account that is intended to carry over to your next term of attendance.
  • If you are a graduating senior, you will be issued a refund.
  • The funds will be disbursed or applied to student accounts in mid-June, once move-out and damage assessments are complete.
    • We apologize that refunds have taken longer than expected. We expect to send information to seniors eligible for a refund information the week of July 6 about how to claim their check or direct deposit.
  • The amount will be pro-rated from the end of Spring Break, through the end of the school year, with four days subtracted for the Easter holiday.
  • The amount of your refund/credit will be based on the room rate you paid for your residence hall.
  • The policies above apply to students who are not living on campus this spring semester due to the coronavirus pandemic.
  • There are no additional refunds for smaller fees, like printing, planned at this time. For students experiencing financial hardship, or loss of employment in their families, we encourage you to contact Student Financial Services.

Can I donate my refund/credit back to the College?

  • Understanding the financial impact this crisis has had on colleges and universities, some families have offered to donate their refund back to Saint Michael’s. We are grateful for their generosity. If you have questions or are interested in such an option, please contact Vice President for Institutional Advancement Krystyna Davenport Brown at kdavenportbr@smcvt.edu or by phone at (802) 654-2558.

I have Federal Work-Study as part of my financial aid and have a job on campus. Will I be able to earn the remainder of my award this semester?

  • Yes. Beginning with the first day of online learning, March 25, 2020, you should enter your regularly scheduled hours into your timesheet in KnightVision and into your time card on Oracle HCM. If you have more than one job on campus, please contact Renée Davitt, Coordinator of On-Campus Student Employment, with questions about which position is tied to your Federal Work Study award.

(For more information about Federal Student Aid and the Federal Work-Study program, click here: Federal Student Aid.)

I have Saint Michael’s Student Employment as part of my financial aid and have a job on campus. Will I be able to earn the remainder of my award this semester?

  • While we are holding online classes, you will not be able to work on campus and therefore cannot earn your award. If this creates a financial hardship for you, please contact the Student Financial Services Office by emailing finaid@smcvt.edu.

I have a job on campus that is not part of my financial aid. Will I be able to continue to earn money?

  • While we are holding online classes, you will not be able to work on campus unless you have made arrangements with your manager to work remotely. If this creates a financial hardship for you, please contact the Student Financial Services Office by emailing finaid@smcvt.edu.

I am a student working remotely. How do I submit my time?

  • Beginning with the first day of online learning, March 25, 2020, you should enter the hours you work remotely into your time card on Oracle HCM.
  • Not sure how to use Oracle HCM? Contact Renée Davitt at rdavitt@smcvt.edu.

Are sports teams still operating?

  • In accordance with NCAA, Northeast-10 Conference, and college policies, our varsity athletics programs have been discontinued for the remainder of the academic year. In addition, the NCAA has restricted recruiting activities for all three divisions, extending a “Dead Period” that extends through May 31, 2020. During this time period, in person recruiting activities, on or off campus, are not permitted. Contact can still be made via telephone, email, text, or video technology (Zoom, FaceTime, etc.).

Will Fitness facilities be available on campus during this time? 

  • All the athletic facilities, indoor and outdoor, are closed for all fitness and recreational activity through May 31, 2020.

Admitted International Students

What if I’m not ready to deposit by May 1?

  • We have extended our deposit and enrollment decision deadline to June 1, 2020, because we understand that it can be difficult to make plans while the situation is changing so quickly. Of course, if you’re ready to deposit, you don’t need to wait. We will be happy to welcome you as a Purple Knight and get you started on the next steps now.

Will my scholarship still be honored?

  • Yes. We will continue to honor all merit scholarships offered to international students as part of the Fall 2020 admission decision.

What if my final grades are pass/fail?

  • We based our international admission decision on your academic record through the first half of your final year. We understand that schools around the world have been disrupted, and some have chosen to change to a pass/fail option as a result. This will not negatively affect you. Your international admission decision still stands and your scholarship will not change. It is, however, important that you pass your classes.

School Leaving Exams

Will I be able to receive credits for accelerated high school programs such as AP, IB, and A-level?

  • For students planning to enroll in 2020, 2021, or 2022 who have been enrolled this term in International Baccalaureate (IB), Advanced Placement (AP), or Cambridge A-Levels programs, and whose exams were cancelled or modified, Saint Michael’s College will continue its current practices in awarding credit and course placement, using the modified results and reporting that the testing agencies have announced.

Will my Saint Michael’s acceptance stand if the IB results are lower than my predicted grades? 

  • Please don’t worry! At St. Mike’s, we base our admission decisions primarily on your classroom grades and not on predicted grades. So while we encourage you to keep working hard and learning in your classes, the final IB calculated grades should not affect your admission decision as long as you successfully complete your studies. This year, we are also especially cognizant of all the disruptions and uncertainty for students.

How will credit for my IB classes be determined without exams?

  • Saint Michael’s College will provide credit for these courses as per our regular admission policy even though exams have been cancelled or changed for Spring 2020. Our full policy on the benefits of these programs is available here.

What about other Final or National Exams?

  • For students are unable to complete their final terms or take national exams (like the WASSCE) due to COVID-19, we will honor your international admission decision and scholarship awards, which were based on your current grades and predicted grades.
  • If you are unable to take final examinations, if your final transcripts will look different this year, or if your end-of-year academic material will be altered in any other way due to school closures or disruptions, you will be able to enroll as planned as long as you have completed your academic year as instructed by your school.

Applications

Can I still apply to Saint Michael’s College?

  • Yes, we are still accepting applications from international students for Fall 2020! We recommend you apply as soon as you are ready and before June 1. We will accept applications after June 1 on a case-by-case basis.

I haven’t taken the SAT or ACT.  Can I still apply?

  • Definitely! Saint Michael’s College offers test-optional admission. We do not require the SAT or the ACT. If you have taken either test and wish to submit your scores, you may do so.

How can I demonstrate my English proficiency when the tests have been cancelled?

  • We do require proof of English proficiency for non-native speakers of English. While many TOEFL and IELTS tests have been cancelled, we also accept the Duolingo Test of English, which can be taken online from your home. You can see our English proficiency requirements and options here.

Visas and Immigration

Will my visa status be affected by taking on-line courses?

  • No. The Department of Homeland Security has issued guidance so that students with F1 and M1 visas may remain in the United States and take on-line courses during the Coronavirus crisis without violating their visa status. All students must attend their online courses to remain in status. This includes international students who have returned home. Students on J-visas may also take on line courses without affecting their visa status.

What if the embassies aren’t offering visa appointments?

  • When consular services re-open, we are expecting they will be able to arrange visa interviews in time for applicants to receive their visas and begin their academic year. In the event that students are unable to receive their visas in time, we will work with each individual to arrange a late arrival or to defer enrollment to a future semester. Admission offers and scholarships will not be rescinded if you need to arrive late.

Can I get my I-20 electronically?

  • The US government has authorized institutions to send I-20s in electronic format. We have begun issuing I-20s for Fall 2020, and will work with each student individually to make sure they are able to receive them.

Travel

What if I want to defer enrollment until Spring or Fall 2021?

  • If you are considering deferring your admission, we are happy to discuss that option with you. Admitted international students may defer to Spring 2021 by contacting us. You will not need to reapply and your international scholarship award will remain the same.

What if Saint Michael’s College is open but I can’t travel in time for the fall semester?

  • Right now, it’s hard to know how long the current disruption will last. If the Saint Michael’s campus is open but an international student cannot travel to campus (because of travel restrictions or visa delays), we will work with each individual to find a satisfactory solution. Options may include deferring arrival for a semester or taking online courses.

What if face-to-face classes are not able to start in the fall?

  • At this time, we are expecting things to return to normal in the fall. While we don’t know for certain what will happen in the coming months, Saint Michael’s College will work with each individual student to find the best solution possible. This may include on-line courses.

Summer Programs

Will the college be offering courses during the summer?

  • The Accelerated Summer College will be offering an array of courses during the summer. While face-to-face summer language courses have been cancelled, we are in the process of developing some on-line courses for language learners and will have more information soon. Please contact ELP@smcvt.edu for any questions about summer language courses.

What if I have questions about my specific situation?

  • Please contact us! We understand that situations vary around the world and we are happy to talk with you about your specific concerns. You can find our contact information here. We are available by email, phone, WhatsApp, and Wechat.

Will the admitted student open houses still be taking place as scheduled?

  • Saint Michael’s College has cancelled all campus events for the remainder of the semester. The Admission Office has put together a virtual admitted student experience, which you can visit here. We recognize the disappointment you may feel in response to this situation, as we share in those feelings. In addition to the virtual admitted student experience, your admission counselor is available to connect through email, telephone, and video chat, and the office can be reached by calling +1 (802) 654-3000.

Am I still welcome to come on campus to take a tour?

Can I travel internationally on a Saint Michael’s-related trip? 

  • No, all St. Mike’s sponsored trips have been canceled until April 14th. This includes all MOVE service trips, athletic trips and academic study trips. 

Should I travel abroad for a personal trip? 

I’m currently abroad. Should I leave? 

  • Students studying abroad should adhere to the guidelines and recommendations of their host providers. The Study Abroad Office is in direct communication with these students and their families. 

Is it ok to travel within the U.S.? 

Are visitors allowed on campus? 

  • The Campus is not closed, however all events have been cancelled and we are recommending that any meetings should be held remotely when possible.

Is the Early Learning Center(ELC) Open?

  • As per the direction of Governor Scott, the ELC is closed as of March 18th.

When will the ELC  re-open?

  • At this time we are unsure when the ELC will be able to re-open. We will follow Governor Scott’s mandate as long as Saint Michael’s College allows us to, and the necessary staff are available. We encourage families to participate in the online activities and virtual meetups that are being scheduled by the ELC staff and families.

Will the admitted student open houses still be taking place as scheduled?

  • Saint Michael’s College has cancelled all public events until at least April 14, and these include admitted student open houses on March 28 and April 4. The Admission Office is hard at work putting together a virtual admitted student experience to replace the two on-campus events currently impacted. In addition, both the April 18 and April 20 admitted student events are accepting registrations and will occur as planned if public events resume on April 14. We recognize the disappointment you may feel in response to this situation, as we share in those feelings. In addition to the virtual admitted student experience which will be taking registrations soon, your admission counselor is available to connect through email, telephone, and video chat, and the office can be reached by calling +1 (802) 654-3000.

Am I still welcome to come on campus to take a tour?

Is Mass being held in the Chapel? 

Mass is now being celebrated on Sundays at 11:00 a.m. in the College Chapel. All Daily Masses are still suspended at this time.

The obligation to attend Sunday Mass remains lifted in the Diocese of Burlington until further notice, especially if you are part of a vulnerable population and/or have an underlying health condition.

Please approach the celebration of Mass with charity and love for our clergy and faith community by following the protocols:

  1. Stay home if you are sick or not feeling well.
  2. Wear a mask in Mass.
  3. Sanitize your hands upon entry. Due to shortages of sanitizer, please bring your own if possible.
  4. Sit in designated pews and respect social distance between others of 6 feet or more unless you are one family unit.
  5. Refrain from congregating in tight areas or entering cordoned off areas.
  6. Follow the protocols to receive Holy Communion as directed at Mass. Holy Communion will only be given in the hand.

Let us continue to pray for those who are suffering extreme hardship, for those who are ill and for those who died as a result of this illness.

Rev. Brian Cummings, S.S.E.