Transcripts & Records
The Registrar’s Office is responsible for maintaining academic records and issuing transcripts on behalf of Saint Michael’s College. Please see the detailed information below on requesting transcripts, verifications, and other academic records.
Official transcripts bear the Registrar’s signature and the college seal, and they are typically sent directly to the institution, organization or other third party. Official transcripts are available in both electronic and hard-copy format. Saint Michael’s College partners with Credentials, Inc., which facilitates our online transcript ordering system and serves as our official agent for secure electronic delivery of official transcripts. Transcripts are $8 per order (or $12 each for rush service) payable by credit card.
Students and former students with holds on their records for reasons such as unpaid bills, outstanding library materials, etc. will not be able to order official transcripts until the hold is removed by the appropriate office.
The Registrar’s Office recommends using the online system to order transcripts. Phone ordering is available through Credentials, Inc. at 847-716-3005, but there are additional operator surcharges will apply.
Some students copy/paste or screenshot their course listing and grades from KnightVision and use that as an unofficial transcript. The Registrar’s Office will also provide unofficial transcripts by request. Current students may request their unofficial transcripts via email to email@example.com from their SMC email accounts. Former students may also request their unofficial transcripts by emailing the Registrar’s Office, but must attach a short letter documenting the request that includes name, student ID number (if known), date of birth, and signature.
Students may need verification of their enrollment status or degree for a multitude of purposes, including insurance coverage, student loan deferment, or applications for jobs and/or graduate programs.
National Student Clearinghouse
Saint Michael’s College has authorized the National Student Clearinghouse, a non-profit association founded by the higher education community, to provide degree and enrollment verifications for students and former students. The Clearinghouse streamlines the student record verification process for colleges and universities, current and former students, lending institutions, employers, and other organizations through a single, highly automated point-of-contact for organizations and individuals requiring timely and accurate verification of student enrollment, degree and loan data. The Clearinghouse maintains a secure site that’s available 24 hours a day, 7 days a week, through which students may download and/or print an enrollment certificate or degree verification for a small fee.
Current students can request enrollment verifications through a form available in the mySMC portal.
Apostille is a French word that means certification. It is a form of authentication appropriate to countries that signed the 1961 Hague Convention Abolishing the Requirement of Legalization of Foreign Public Documents.
Students and former students living and working abroad may need educational records like diplomas or transcripts authenticated with an apostille. Students who require an apostille should complete the following steps:
- Send the Registrar’s office a letter requesting the apostille along with a completed Transcript Request Form (and accompanying fee – see form) and/or a photocopy of your diploma. Please note that the College does not keep copies of diplomas. Students who require a replacement diploma should specify that in the letter, and include the $25 diploma replacement fee.
- Include a completed State of Vermont Apostille Request form. This form – along with additional information about apostilles – is available on the Vermont Secretary of State website.
- Enclose a check ($10 for each document) made out to the Vermont Secretary of State.
- If documents need to be sent via special means such as Federal Express, include a prepaid air bill. Unless otherwise instructed, the Secretary of State’s Office will use first class mail.
When the Registrar’s Office receives the items mentioned above, office staff will prepare the documents, have them notarized by a Vermont Notary Public, complete the affidavit, and send the documents and fees to the Vermont Secretary of State.
Saint Michael’s College houses the academic records for Trinity College of Vermont, formerly located in Burlington, Vermont. Former Trinity students may order official transcripts through our online transcript ordering system. Currently only hard-copy Trinity transcripts are available. Fees apply.
Saint Michael’s College awards degrees three times per academic year: in December (after fall term), in May (after spring term), and in August (after summer term). For August and December graduates, degrees are added to transcripts and diplomas are mailed within three weeks of the official graduation date. May graduates generally receive diplomas at the May Commencement ceremony. Degrees are added to May graduates’ student records within one week of Commencement. For those who do not attend Commencement, diplomas are mailed within three weeks following the ceremony.
The College does not retain copies of diplomas, nor do we provide copies of diplomas to third parties. Diplomas are ceremonial documents, not official documents. They are generally not accepted as proof that a student earned a degree. Students who need official documentation verifying their degree should order an official transcript.
Occasionally a graduate may want a replacement diploma because the original was lost or damaged, or due to a name change. Replacement diplomas may be requested by mail through the Registrar’s Office. Note that replacement diplomas display the signatures of the current Saint Michael’s College President and Vice President for Academic Affairs, but show the original date of the award.
To request a replacement diploma the graduate should send the Registrar’s Office a letter that includes the following information:
- The graduate’s name
- College ID number or Social Security Number
- Date of graduation
- Degree received
- Instructions on how the name should be printed on the diploma (e.g., Mary A. Smith or Mary Anne Smith)
- The address to which the diploma should be mailed
- The graduate’s signature authorizing the diploma reprint
Enclose $25 check payable to Saint Michael’s College. In the case of a name change, the Registrar’s Office requires name change documentation, such as a marriage license or or court order. Allow four weeks for delivery.
Saint Michael’s College
One Winooski Park
Colchester, VT 05439